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CLAUSE
1
THE INSTITUTION
(a)
The registered name of the Institution shall be the
Institution of Gas Engineers (Australia
) Incorporated.
(b)
The
location of the office of the Institution shall be defined
by the Board.
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DEFINITIONS
(a)
Institution
shall mean the Institution of Gas Engineers (
Australia
) Incorporated.
(b)
Board
shall mean the Board of management of the Institution.
(c)
Subs
shall mean the Annual Membership subscription.
(d)
An
Honorary Life Member shall be a Financial Member or person
recommended by the Board and approved by a majority decision
at an Annual General Meeting in recognition of long or
outstanding service to the Institution or the gas industry.
(e)
A
Senior Member shall be a Financial Member or person
appointed as such by the Board. Applicants must have
attained the age of 60 years and not be permanently employed
for more than 20 hours per week.
(f)
A
Special Resolution Meeting shall be any Meeting other than
an Annual General or Board Meeting called in accordance with
clause 9 (a).
CLAUSE
3
OBJECTIVES
(a)
The
promotion of the Institution throughout the gas industry in
Australia
.
(b)
The
promotion and development of all aspects of the gas
industry.
(c)
The
dissemination of knowledge of the gas industry to Members
and the public.
(d)
The
support of kindred organisations in promoting the gas
industry.
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4
MEMBERSHIP
(a)
A
Member shall be a person, approved by the Board, who is
currently or was previously involved in the gas industry, or
a person considered by the Board to be suitable for
Membership.
(b)
An
application for Membership received by the Secretary, shall,
provided it is duly proposed and seconded by two Financial
Members, be dealt with by the Board at it’s next Meeting.
(c)
A
Member shall only cease to be a Member upon written notice
to the Secretary. The Member shall be liable for all subs
and levies owing to the Institution.
(d)
A
Member who refuses to accept the ruling of the chairman or
continually interrupts the business of any Meeting shall be
excluded from such Meeting.
(e)
A
Member who refuses to abide by the constitution and rules of
the Institution or who commits any act considered by the
Board to be derogatory to the Institution shall be requested
by the President (chairman) to give an explanation for such
action. The Board shall, if not satisfied with the
explanation, have the right to exclude the Member from
Membership.
(f)
A
Member excluded under rule 4 (e) shall be notified of such
exclusion, by mail within seven (7) days.
(g)
A
Member excluded under rule 4 (e) shall have the right to
appeal against the Board's decision. The Secretary must be
notified of any intention of appeal, in writing, within
fourteen days of the Boards decision.
(h)
If
an appeal is requested under rule 4 (g) it shall be heard at
a Special Resolution Meeting (as defined). All Financial
Members shall be given twenty-one (21) days notice of any
such Special Resolution Meeting. If an appeal is not
requested the Board's original decision shall be final
(i)
At
any Special Resolution Meeting called under rule 4 (g) a
motion to exclude a Member or Members, must be carried by a
75% vote of the Members entitled to vote at the Meeting.
(j)
The
decision of the Special Resolution Meeting shall be final.
(k)
An
Honorary Life Member (as defined) may be appointed by the
Institution, on the recommendation of the Board, at any
Annual General Meeting.
(l)
A
Senior Member (as defined) may be appointed by the Board at
any of its regular Meetings.
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OFFICE BEARERS
(a)
The
Office Bearers of the Institution shall be:
The
President (Chairman Of The Board)
The
Immediate Past President
The
Senior Vice President (Senior Vice Chairman Of The Board)
The
Junior Vice President (Junior Vice Chairman Of The Board)
The
Secretary
The
Treasurer
The
Public Officer
Nominees
for election to the offices of President, Vice President and
Treasurer shall be Financial Members
(b)
The
President shall be elected for one term of two (2) years and
shall not be eligible for re-election for a successive term.
(c)
The
Senior and Junior Vice Presidents shall be elected annually.
(d)
A
Public Officer shall be appointed by the Board for whatever
period of time they so determine. The Public Officer shall
be a Member of the Board.
(e)
The
Secretary shall be a Financial Member appointed by the Board
for whatever period of time they so determine. The Secretary
shall be a Member of the Board.
(f)
The
Treasurer shall be elected annually.
(g)
The
Board may resolve to combine the offices of Secretary and/or
Treasurer
(h)
All
elections referred to in clause 5 shall be held at the
Institutions Annual General Meeting by the preferential
system. Alternatively the Board may resolve to hold a postal
ballot of all Members.
(i)
If
a vacancy occurs in any office during the nominated term, it
shall be filled by a Member appointed by the Board.
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RESPONSIBILITIES OF OFFICE BEARERS
(a)
The
President shall control the activities and preside over all
Meetings, of the Institution.
(b)
The
Senior Vice President shall assist the President in the
execution of his responsibilities. In the absence of the
President he shall occupy the chair at any Meeting and
exercise the responsibilities of the President.
(c)
The
Junior Vice President shall assist the President and the
Senior Vice President in the execution of their
responsibilities. In the absence of the Senior Vice
President he shall accept the responsibilities of that
position. In the absence of both the President and the
Senior Vice President he shall accept the responsibilities
of the President.
If
a Meeting is called and neither (a), (b) or (c) above is
present, the Meeting shall
elect a Chairman.
(d)
THE
PUBLIC OFFICER SHALL;
Perform such duties as prescribed by the Associations
Incorporation Act 1984.
(e)
THE
SECRETARY SHALL;
Attend and record the proceedings of all Institution, Board
and Special Resolution Meetings.
Receive all moneys and pass them on to the treasurer.
Notify Members of all appropriate Meetings
Receive all correspondence and deal with as determined by
the President, the Institution or the Board.
Be the Returning Officer and responsible for the conduct of
all Institution elections.
Keep a register of names and addresses of Members.
Sign all cheques in conjunction with other office bearers
and Members approved by the Board.
Comply with any other reasonable requests from the
Institution or the Board.
(f)
THE
TREASURER SHALL;
Receive all moneys from the Secretary and deposit them in
the Institution's bank account, be responsible for all
Financial records and the preparation of all appropriate
documents for the Board or the auditor/s on request.
(g)
Combined
responsibilities.
A Member who, with the concurrence of the Board, agrees to
accept the combined responsibilities of the offices
prescribed in sub-clauses (e) and (f) shall accept the
combined responsibilities for such offices.
CLAUSE
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BOARD OF MANAGEMENT
(a)
The
Board of Management shall consist of the office bearers as
prescribed in clause (5) and four (4) Directors.
Directors shall be elected a t the Annual General Meeting
for a term of twelve (12) months with the option of seeking
re-election.
(b)
Appointment
of Representatives.
The Board may invite an appropriate government department to
nominate a Representative to the Board for a period not
exceeding twelve months.
(c)
Invitees.
The Board may invite any person to attend Meetings to advise
on specific matters.
(d)
The
Board may resolve to remunerate any Member for time spent on
Institution business
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ANNUAL GENERAL MEETING
(a)
An
Annual General Meeting shall be held once in each calendar
year at a time and place determined by the Board
(b)
Notification
shall be sent to all Financial Members at least twenty one
(21) days prior to the Meeting.
(c)
The
Agenda shall include;
Adoption of the Minutes of the previous Annual General
Meeting.
Annual Report Presented by the President
Financial report.
Presentation of New Members certificates.
Appointment of Honorary Life Members.
Fixing of Annual Subscriptions and Joining Fees.
Fixing of Honorariums.
Election of Officers.
Appointment of Auditors.
CLAUSE
9
SPECIAL RESOLUTION MEETINGS
(a)
Special
Resolution Meetings may be held by Resolution of the Board
or on request to the President, in writing by at least ten
(10) Financial Members.
(b)
Notification
shall be sent to all Financial Members at least twenty one
(21) days prior to the Meeting.
CLAUSE
10
VOTING AT MEETINGS
(a)
Unless
otherwise stated voting at all Institution and Board
Meetings shall be by show of hands with a simple majority
decision.
(b)
Resolutions
at Special Resolution Meetings must be carried by a 75% vote
of the Members entitled to vote at the Meeting.
(c)
A
secret ballot shall be held if requested by three(3) or more
Financial Members.
(d)
The
President or Chairman of all Meetings shall be entitled to a
casting vote as well as an ordinary vote.
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QUORUM
(a)
The
Quorum for Annual General and Special Resolution Meetings
shall be fifteen (15) Financial Members.
(b)
The
Quorum for Board Meetings shall be four (4) Members.
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FINANCE
(a)
The
Institution's financial year shall be from the 1st January
to the 31st December.
(b)
A
Member who has not paid his subs by the 31st December each
year shall be unfinancial.
(c)
An
Unfinancial Member shall not be entitled to hold office,
vote at any Institution, Board or Special Resolution Meeting
or be entitled to any privileges or benefits conferred on
other Members.
(d)
An
Unfinancal Member in arrears of Annual subs to the extent of
two (2) years may be excluded from Membership by the Board
and notified of such exclusion in writing.
(e)
The
Board shall recommend Annual subscriptions, joining fees and
Honorariums to the Annual General Meeting for approval
(f)
The
Board may, in any one financial year, impose a levy not
exceeding $10.00 per annum for a specific purpose
(g)
The
Secretary, Treasurer and Auditors shall be guaranteed by a
fidelity guarantee society or other surety to such an amount
as the Board shall determine.
(h)
An
Honorary Life Member (as defined) shall not be required to
pay any Annual subscription or levy.
(i)
A
Member shall have moneys paid as subs credited firstly to
outstanding debts and levies, then to the longest
outstanding year and then subsequent years.
(j)
The
Institution's assets and income shall be applied solely in
the furtherance of its objectives (as defined) and no
portion shall be distributed directly or indirectly to the
Members except as bonafide compensation for services
rendered or expenses incurred on behalf of the Institution.
CLAUSE
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CONSTITUTION AND RULES
(a)
The
Constitution and Rules shall only be renewed, amended or
repealed at an Annual General Meeting or Special Resolution
Meeting called for that purpose.
(b)
The
Constitution and Rules are binding on all Members.
(c)
A
copy of the Constitution and Rules shall be issued to all
new Members and to current Members on request.
CLAUSE
14
DISSOLUTION OF THE INSTITUTION
The
Institution may be dissolved or amalgamated with a body or
bodies having similar aims and objectives, on the
recommendation of the Board and carried by two (2)
successive Annual General Meetings or at an Annual General
Meeting and a Special Resolution Meeting held not less than
ninety (90) days after the Annual General Meeting.
In
the event of the Institution being dissolved, the which
remains after such dissolution and satisfaction of all debts
and liabilities shall transfer to any organisation which has
similar objects and which is exempt from income tax
Where
it furthers the object of the Institution to amalgamate with
any one or more other organisations having similar objects,
the other organisation(s) must have rules prohibiting the
distribution of it’s (their) assets and income to Members;
and must be exempt from income tax
THIS
CONSTITUTION AND RULES INCLUDES ALL INCLUSIONS AND
VARIATIONS AS AT THE CONCLUSION OF THE 1998 ANNUAL GENERAL
MEETING.
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